PROGRAMME INITIATION
The documents have been included into a central Master Record Index so as to simplify the administration and access of respective document. Should you require any further information, please forward request to the: Quality Representative. E-mail: Change Request
Number	Document Name		Signed master kept with :File Location / Name		Revision Status	Issue Date	Retention Period
POLICIES
PROCESS MAPS
NDP – PI – 03 - 001	1.1 Engage with Client		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 002	1.2 Establish Work Plan		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 003	1.3 Identifying the Urban Network Elements		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 004	1.4 Conclude Contractual Arrangements		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 005	1.5 Appoint Consultant(s) and finalise work plan and funding		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
ANALYSIS SHEETS
NDP – PI – 03 - 001	1.1 Engage with Client		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 002	1.2 Establish Work Plan		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 003	1.3 Identifying the Urban Network Elements		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 004	1.4 Conclude Contractual Arrangements		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
NDP – PI – 03 - 005	1.5 Appoint Consultant(s) and finalise work plan and funding		Filed by the Management Representative in the Quality Management System File		0	March 2014	5 Years
FORMS
NDP - PI - 04 - 001	Agenda	1.1 Engage with Client process	· High Priority · Input screen · AS	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 002	Minutes	1.1 Engage with Client process	· High Priority · Input screen link to action tracker · AS	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 003	Attendance Register	1.1 Engage with Client process	· High Priority · Upload to project file plan · AS Functionality: On the generation of the Agenda the attendance register must be compiled automatically.	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 004	List of Municipalities	1.1 Engage with Client process	· High Priority · Report screen · Suzette	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 005	NDP Strategy	1.1 Engage with Client process	· Low Priority · Upload to project file · David	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 006	Resource Allocation Matrix	1.1 Engage with Client process	· Low Priority · Report screen · David	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 007	Meeting Dates Letter	1.1 Engage with Client process	· Low Priority	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 008	Acknowledge Receipt	1.1 Engage with Client process	· Low Priority	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 009	Steering Committee Details	1.1 Engage with Client process	· Low Priority · Input screen · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 010	Council Resolution	1.1 Engage with Client process	· Low Priority · Template download and Upload screen · Collins / Douglas	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 011	Work Plan Template	1.1 Engage with Client process	· High Priority · Input screen (2 tabs) · Collins Functionality: Linked to cash flows?	As per file plan	1	March 2014	5 Years
NDP - PI - 04 - 011	EN Work Plan Template	1.1 Engage with Client process	· Same as above	As per file plan	2	March 2014	5 Years
NDP - PI - 04 - 011	Work Plan Checklist	1.1 Engage with Client process	· High Priority · Checklist screen · Collins · Functionality: Linked to Johan’s manual?	As per file plan	3	March 2014	5 Years
NDP - PI - 04 - 012	Example of Urban hub	1.1 Engage with Client process	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 013	Example MOA	1.1 Engage with Client process	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 014	Institutional Arrangements	1.1 Engage with Client process	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 015	Letter of Acceptance	1.2 Establish Work Plan	· Medium Priority · System generated doc · Collins · Functionality: On the approval of the work plans the e-mail must be automatically sent to the muni + including edit functionality.	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 016	Guidance Note	1.3 Identify Urban Networks	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 017	Urban Hub Identification Methodology	1.3 Identify Urban Networks	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 018	Urban Network Identification Map	1.3 Identify Urban Networks	· Low Priority · Template download · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 019	Map Description Table	1.3 Identify Urban Networks	· Low Priority · Template download and upload · Collins · Note: explore Google maps	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 020	Presentation & Material	1.3 Identify Urban Networks	· Low Priority · Template download · Douglas	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 021	Acknowledgment Letter	1.3 Identify Urban Networks	· Medium Priority · System generated doc · Collins · Functionality: On the receipt of the docs the e-mail must be automatically sent to the muni + including edit functionality.	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 022	Change Request	1.3 Identify Urban Networks	· Low Priority · Input screen · Douglas	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 023	Letter of No Objection	1.3 Identify Urban Networks	· Low Priority · Template download and upload · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 024	Terms of Reference	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · Template download and upload · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 025	Professional Service Provider (PSP ) Guidelines	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · Guidance module · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 026	Service Level Agreement	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · Document upload · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 027	Letter of Appointment	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · Document upload · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 028	Guidance Pack	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · Guidance module · Collins	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 029	Funding Approval Letter	1.5 Appoint Consultant(s) & finalise work plan & funding	· Low Priority · System generated doc / Upload · Collins · Functionality: On the receipt of the docs the e-mail must be automatically sent to the muni + including edit functionality.	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 030	Cash Flow	1.5 Appoint Consultant(s) & finalise work plan & funding	· High Priority · Input screen · Collins · Functionality: linked to the work plan.	As per file plan	0	March 2014	5 Years
NDP - PI - 04 - 031	Internal Routing Document	1.5 Appoint Consultant(s) & finalise work plan & funding	· Not applicable	As per file plan	0	March 2014	5 Years