FINANCE
The DOCUMENTS have been included into a central Master Record Index so as to simplify the administration and access of respective document. Should you require any further information, please forward request to the: Quality Representative. E-mail: Change Request
Number	Document Name		Signed master kept with :File Location / Name	Revision Status	Issue Date	Retention Period
POLICIES
PROCESS MAPS
NDP – FIN – 03 - 001	Budget Input CG		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 002	Budget Input TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 003	CG Draw Down		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 004	Invoice TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 005	Payment Schedule CG		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 006	Payment Schedule TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 007	Retain Unspent Municipal Funds		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 008	MTEF Budget		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
ANALYSIS SHEETS
NDP – FIN – 03 - 001	Budget Input CG		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 002	Budget Input TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 003	CG Draw Down		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 004	Invoice TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 005	Payment Schedule CG		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 006	Payment Schedule TA		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 007	Retain Unspent Municipal Funds		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
NDP – FIN – 03 - 008	MTEF Budget		Filed by the Management Representative in the Quality Management System File	0	March 2014	5 Years
FORMS
NDP – FIN – 04 - 001	Budget Circular	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 002	Communication	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 003	Cash Flow	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 004	MIS Cash Flow Report	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 005	Draft Budget (Excel Template)	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 006	Financial Policy	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 00	Budget Policy	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 007	Budget Implementation Framework & Timelines	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 008	Treasury Template (Excel)	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 009	MTEF Allocation Letter	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 010	Adjusted Estimates of National Expenditure (E-mail)	Budget Process - Capital Grant	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 011	Budget Circular	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 012	Communication	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 013	Cash Flow	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 014	MIS Cash Flow Report	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 015	Draft Budget (Excel Template)	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 016	Financial Policy	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 017	Budget Policy	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 018	Budget Implementation Framework & Timelines	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 019	Treasury Template (Excel)	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 020	MTEF Allocation Letter	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 021	Adjusted Estimates of National Expenditure (E-mail)	Budget Process - Technical Assistance	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 022	Payment Schedule	CG Draw Down	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 023	With Holding Letter	CG Draw Down	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 024	Transfer Request	CG Draw Down	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 025	Summary of Request	CG Draw Down	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 026	Cover Letter	CG Draw Down	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 027	Tracking spread sheet (Waybill number)	Invoice TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 028	Report template	Invoice TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 029	Payment Batch Summary Sheet	Invoice TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 030	Payment Authorisation form	Invoice TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 031	Notification	Payment Schedules CG	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 032	Cash flow Report	Payment Schedules CG	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 033	Payment Schedule	Payment Schedules CG	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 034	Treasury Payment Schedule	Payment Schedules CG	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 035	Notification	Payment Schedules TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 036	Cash flow Report	Payment Schedules TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 037	Payment Schedule	Payment Schedules TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 038	Treasury Payment Schedule	Payment Schedules TA	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 039	Retention deadlines	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 040	Notification	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 041	Retention Request	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 042	Excel summary report of the requests.	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 043	Anomalies	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 044	Motivation report	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 045	approval / non approval Letters	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 046	Final amounts	Retain Unspent Municipal Funds	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 047	Budget Communique from NT:CFO	MTEF Budget	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 048	NT: MTEF Strategy	MTEF Budget	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 049	Programme Forecast & baseline discussion notes	MTEF Budget	As per file plan	0	March 2014	5 Years
NDP – FIN – 04 - 050	Bottom line figures	MTEF Budget	As per file plan	0	March 2014	5 Years